Front Office Administrative Assistant (Part-Time)

Description

Company Overview

Paraclete Counseling Center is a thriving private counseling practice located at 3905 Johns Creek Court, Suite 260, Suwanee, GA. We offer compassionate, professional mental health services to individuals, couples, and families. Our supportive and collaborative team is committed to excellence in care, and we're looking for a reliable and personable Front Office Administrative Assistant to join us part-time.

Position Summary

We are seeking a highly organized and friendly administrative professional to manage front office operations, support clinical staff, and help maintain our online presence. This is a part-time, on-site position (15 hours per week), with preferred workdays being Monday, Tuesday, and Thursday.

 

Requirement

Key Responsibilities

• Greet and check in/check out clients
• Collect and post payments accurately
• Verify insurance benefits and manage billing records
• Provide administrative support to the Director and staff counselors
• Utilize our electronic health record system to manage scheduling, billing, and client communication
• Maintain and update our Squarespace website (blog posts, content edits)
• Design and schedule social media content (Instagram & Facebook) using Canva

Qualifications

• 1+ year of previous office experience required
• Strong phone etiquette and professional communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Proficiency in Google Workspace
• Excellent organizational skills with the ability to multitask and prioritize
• Familiarity with Canva and social media content creation
• Experience with Squarespace or similar web platforms required
• Experience in a healthcare or counseling setting is a plus
• High school diploma or equivalent required

What We Offer

• A supportive, mission-driven work environment
• Opportunities for growth
• Flexible daytime hours (5 hours/day, 3 days/week)
• Training on our electronic medical record (EMR) system

If you’re detail-oriented, tech-savvy, and passionate about making a difference in a counseling practice, we’d love to hear from you!